What can we do about climate change?

A change of attitudes and behaviour at home and at work is required: recycling more, producing less waste, reducing our carbon emissions, turning down heating and switching off air-conditioning, conserving the environment and rebalancing the ecosystem.

As a supplier of photocopiers, Technocopy Solutions recognises its responsibility to promote only energy-efficient products that have been awarded The Energy Star or other recognisable energy-efficiency award. Included below is a ‘green guide’ of sorts, and tips on how best to use and configure the machines we supply for minimal waste of energy and paper. We hope that this article plays a small part in prioritising regard for the environment and that the advice provided may help businesses aiming to be more environmentally-friendly.

 

Green environmentally friendly tips for businesses

Power and print quota management features are important for saving energy and avoiding waste, and are an easy way to reduce air pollution and greenhouse gas emissions through unnecessary use of electricity. Energy efficient Energy Star compliant photocopiers provide a significant step towards reducing the environmental impact of office photocopiers. Such machines come standard with an “energy saving” mode to automatically or manually assume a low power state. This feature alone can reduce the energy needed in periods of low activity by over 60%.

 

Specific tips regarding energy consumption:

  • Turn off the copier at night and turn the energy save on at lunchtime or between periods of extended use. - Like an engine, a photocopier uses more energy powering on or heating up. Work out the most power-efficient schedule for your photocopier. If it doesn’t get used for a period of time during the day, say a lunch-hour, then switch it off. Any less than an hour then use energy-save mode to put the copier into a low-power state. Of course, switch off at the end of the day.
  • Take advantage of the latest energy-centric features on the latest digital copiers that allow you to program times and days of use. The machine can essentially be set to ‘wake-up’ at 7am Monday morning, ‘snooze’ between 1pm – 2pm, go to sleep at 5.30pm and over the weekend. This feature would also work in conjunction with ‘Energy-Save’ (canon,olivetti,kyocera) during periods of inactivity.
  • Since the very nature of a photocopier is about always-on convenience it is sometimes difficult to use a low-power state effectively to save on energy used. If possible try to allocate preferred times of use thereby taking control of energy consumption.
  • Inbuilt pin access control and print quota management features of the latest photocopiers can provide energy savings and substantially minimise unnecessary waste.
  • Environmentally-friendly photocopiers automatically switch into stand-by mode when not in use so energy can also be saved during the working day, reducing energy bill costs.
  • Invest in a new machine - stand-by power consumption in the latest models by Canon is just 3 watts as opposed to older models that used 690 watts.
  • Use printers with on-demand or Induction Heating (IH) fixing technology e.g. Canon models with this technology reduce power consumption by as much as 78%.

 

 

Photocopier paper specific savings:

  • Set the photocopier to print double-sided or duplex copies. Using this function consistently or set to default will halve the amount of paper used.
  • Use editing functions such as 2-in-1 (Canon) whereby the copier prints two A4 sheets on one side of paper. This is usually legible for most and it effectively halves the amount of paper used. If used together with duplex functionality then paper use is halved again. Combining the two can reduce what would have been four sheets of paper onto just one.
  • Use document management features on the copier to set quotas for use and to prevent over-use and unnecessary copying. These features are also used to prevent colour copying where applicable.
  • Use multifunction features of your copier such as ‘send to email’ or ‘send to file’ (where a document can be further edited before emailing). Or use MFP fax functionality where a hard copy is necessary on the receiving end, such as an invoice or order.
  • When sending a hard copy fax, if possible, keep it direct and without using a cover sheet.
  • Reduce waste by 10 to 15 percent from unclaimed print jobs by using in-built security features that only allow printing when the security pin is entered at the photocopier.
  • When making draft copies with the photocopier or printer, use the reverse side of any suitable scrap paper.
  • By taking advantage of the scanning functionality of a networked photocopier users can send documents to themselves and make changes to a draft on their computer rather than on a printed copy.

 

 

  • General Energy Saving tips for the Office:

    • Turn off computer equipment such as external drives, printers and scanners when not in use – turn them on only for the duration that they are needed.
    • Remember that appliances left on “stand-by” still use a lot of energy so physically switch them off if necessary.
    • Sleep or hibernate computers during the day when not in use (lunch breaks, meetings) and turn all equipment off before leaving at the end of the day.